PA to the Director of Regulation & Director of Strategy
|No. of posts:||1|
|Vacancy Reference Number:||OGA026|
|Salary:||£25,457 per annum plus benefits|
|Travel to other locations with UK?||
|Appointment Term||Full time|
|Level of Security clearance||Basic|
Unless otherwise stated consideration will be given to requests to work on a part time or job share basis. Flexible working hours can also be considered.
|Closing date for applications:||06 Aug 2017|
Brief overview of role
The OGA is split into five Directorates, and the role is as Personal Assistant to the Director of Strategy and Director of Regulation, both based in our London office.
The Strategy Directorate is responsible for the OGA legal, economic, policy, performance and communications functions. The Regulations Directorate is responsible for the OGA licensing, regulatory and commercial functions.
The role requires a high-calibre candidate who will seize the opportunity to use and develop their exceptional PA skills, in a fast paced role.
Detailed job description and key responsibilities
- Manage complex diaries including regular conflicts and changes at short notice, controlling access and becoming owner of such
- Manage and monitor the Directors’ inboxes and ensure that urgent issues are dealt with quickly and that they have time scheduled to deal with any pressing matters
- Act as first port of call for access to Directors
- Organising and supporting meetings such as booking meeting rooms, IT requirements and refreshments, escorting visitors, and minute taking
- Event organisation such as team away days/off sites
- Booking travel, accommodation and meeting rooms, as well as providing detailed travel itineraries including agendas, maps, CVs, contacts, and travel information
- Processing expenses, along with possession and responsibility for Credit Card/Government Procurement Card
- Draft and handle correspondence on the Directors’ behalf
- Ensure Directors are properly prepared for meetings by commissioning and collating briefing materials
- Maintain files and records
- Support on team and management matters including confidential matters/papers
- Coordinate meetings with other colleagues and stakeholders
- Additional ad-hoc administrative tasks
- Occasional wider team support if required
- Competence 1: Collaborating & Partnering - Demonstrate interest in others and develop a range of contacts outside own team to help get the job done; Actively encourage team working, changing ways of working to facilitate collaboration for the benefit of the team’s work; Proactively seek information, resources and support from others outside own immediate team in order to help achieve results
- Competence 2: Leading & Communication - Display enthusiasm around goals and activities – adopting a positive approach when interacting with others; Listen to, understand, respect and accept the value of different views, ideas and ways of working; Express ideas effectively, both orally and in writing, and with sensitivity and respect for others
- Competence 3: Delivering at Pace - Create regular reviews of what and who is required to make a project/activity successful and make ongoing improvements; Take ownership of problems in their own area of responsibility; Set and achieve challenging goals and monitor quality
- Competence 4: Changing & Improving - Understand and apply technology to achieve efficient and effective business and personal results; Take initiative to suggest ideas for improvements, sharing this feedback with others in a constructive manner; Identify, resolve or escalate the positive and negative effects that change may have on own role/team
Specialist Skills, Qualifications, Experience, Licenses, Memberships or Language
|• Extensive experience in a PA role
• High level of skill with MS Outlook, Word, Excel and Powerpoint
• Strong interpersonal skills
• Excellent time management and organisation skills
• Communication skills
• Attention to detail
Application Process and Further Information
Unfortunately you do not meet minimum nationality and educational requirements of this position.
To apply please send a covering letter and CV quoting the recruitment reference number and job title to OGArecruitment@ogauthority.co.uk
You should provide examples in your covering letter that best demonstrate your skills and abilities against the competencies and specialist skills. The maximum word count against each competence example is 250 words. The information you provide will be assessed during the short listing stage and if you are invited to attend an interview, the indicated competence areas will discussed further.
When completing your application, you should use the STAR format (Situation, Task, Action and Result) methodology for each competence. All appointments are subject to successful completion of pre-employment checksApply online
Equality and diversity statement
The OGA is committed to embedding equality and diversity into all our policies and processes. We will aim to recruit, retain and promote staff on the basis of competence and regardless of characteristics including those listed under the Equality Act 2010. These protected characteristics are; age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion and belief, sex and sexual orientation