Current vacancies

Operations Programme Manager

Job details

No. of posts: 1
Vacancy Reference Number: OGA 155
Grade 7
Salary: £61,183
Location: Aberdeen
Travel to other locations with UK? Yes
Occasional travel within the UK
Appointment Type Permanent
Appointment Term Full time
Level of Security clearance Basic
Medical required? No

Unless otherwise stated consideration will be given to requests to work on a part time or job share basis. Flexible working hours can also be considered.

Application details

Closing date for applications: 19 Apr 2020
Anticipated interview date: Due to the current situation the screening process for this post may take longer than usual. All applicants will be kept up to date following the closing date.

Brief overview of role

The Oil and Gas Authority ("OGA") was formally established by the Energy Act 2016 (the "Energy Act") as the independent regulator of the UK's upstream oil and gas sector with a three-fold purpose: to regulate, influence and promote the UK oil and gas industry to maximise the economic recovery of UK offshore oil and gas resources ("MER UK"). The OGA works with industry, government and other relevant stakeholders (for example industry trade associations, business organisations, universities and trade unions) to focus collective efforts on the delivery of MER UK.

This is a newly created post providing an exciting opportunity for a talented Programme Manager to create a culture for planning, performance management and project delivery within the Operations Directorate, working with the Directorate leadership to ensure successful achievement of significant and high-profile deliverables.

As part of a fit for purpose planning and performance management process, you will require to proactively engage and maintain positive working relations with senior level management to develop plans, monitor, and report on plan attainment. The successful candidate will have to integrate across the Operations Leadership Team to identify the range of significant Operations projects within the OGA, create and monitor appropriate plans and report where delivery is potentially impacted.

The post provides an excellent opportunity to utilise your experience in performance and programme management methods. The role will lead creation of a simple, fit for purpose planning and performance management culture across the Operations Directorate and embed an improved way of programme management. You will play a key role in improving efficiency of the Operations Directorate plan delivery, and communicating progress, opportunities and risks associated with plan delivery in busy, complex, multifaceted environment.

The role creates an opportunity for an individual to have a positive impact on the efficiency, communication and delivery of a leadership team, whilst developing a greater understanding of the breadth and depth of activity in the OGA’s Operations Directorate and the upstream, midstream, and net zero emissions related elements of the oil and gas sector.

Detailed job description and key responsibilities

  • Accountable for the update of Operations Directorate internal & external guidance (including the upcoming programme resulting from net zero legislation, MER UK Strategy and associated policy updates)
  • Planning and designing the Operations Directorate performance & risk management process, project plan and proactively monitoring progress, resolving issues and initiating appropriate corrective action improvement programmes.
  • Manage process for external stewardship performance processes such as Tier 1 and Collaborative reviews
  • Creation of, and adherence to, a delivery programme for key Operations Directorate improvement programmes such as projects relating to the OGA’s Well Notification system, Licence Management process improvements,
  • Creation and management of internal Operations performance process including creation of and management of :
    • Operations Risk Management process (internal and cross directorate key risks)
    • Monthly Performance Review (input and cross directorate coordination)
  • Manage process for external stewardship performance processes such as Tier 0, Tier 1 and Collaborative reviews alongside the Assistant to the Director of Operations.
  • Manage Operations Hub Table process including tracking and coordination of Operations Team Tier 2 reviews
  • Manage Operations budget process
  • Ensure coordination and connectivity between relevant MERUK Taskforces.
  • Planning and designing the Operations Directorate project programme and proactively monitoring progress, resolving issues and initiating appropriate corrective action
  • Ensuring the delivery of outputs from projects is to the appropriate level of quality, on time and within budget, in accordance with the programme plan and programme governance arrangements
  • Managing third party contributions to programmes and projects
  • Managing communications with all stakeholders
  • Reporting the progress of programmes and projects at regular intervals to the Director of Operations and Operations Directorate Leadership Team

Person specification

  • Competence 1: Delivering at Pace - The successful candidate will have an aptitude for working on numerous projects simultaneously with effective time management to ensure that programmes are achieved within required timeframes.
  • Competence 2: Leading and Communicating - The successful candidate will have good leadership skills to identify and communicate programme objectives, insights and key messages relating to the attainment of these programmes. The individual will demonstrate effective communication skills with the ability to influence peers and senior leaders to ensure timely submissions of plan requirements.
  • Competence 3: Changing and Improving - The successful candidate will create and embed a fit for purpose approach to planning and performance management. They will create a method to change and improve the performance management culture.
  • Competence 4: Seeing the Bigger Picture - The successful candidate will maintain an overarching view of the Operations Directorate to establish the range of significant project commitments within the OGA. They will propose a fit for purpose planning, performance and monitoring process which does not add burden but assists prioritisation and efficiency to deliver multiple programmes.

Specialist Skills, Qualifications, Experience, Licenses, Memberships or Language

Essential Desirable
• A significant level of experience in business planning and performance management as a Planning & Performance Management team leader or significant contributor
• Proven experience in leading programmes and establishing a process for the management and execution of various programmes
• The ability to influence peers and manage multiple stakeholders at senior levels
• Good knowledge of programme and project management methods, knowledge including LEAN and Agile is advantageous
• Good knowledge of budgeting and resource allocation procedures
• The ability to find ways of solving or pre-empting problems
• Business Management Degree or equivalent
• Sound business case development and approvals skills
• Good understanding of procurement processes including negotiation with third parties

Application Process and Further Information

Unfortunately you do not meet minimum nationality and educational requirements of this position.

Completed applications will only be accepted via the online application process below, however, if you do require the application form in a different format please contact us at quoting the recruitment reference number and job title.

You should provide examples in your covering letter that best demonstrate your skills and abilities against the competencies and specialist skills. The maximum word count against each competence example is 250 words. The information you provide will be assessed during the short listing stage and if you are invited to attend an interview, the indicated competence areas will discussed further.

When completing your application, you should use the STAR format (Situation, Task, Action and Result) methodology for each competence. All appointments are subject to successful completion of pre-employment checks

For further information please see the Information to Candidates pack (PDF)

Additional information on what you can expect as an Oil and Gas Authority employee

Apply online

Inclusion and Diversity statement

The OGA is committed to embedding equality and diversity into all our policies and processes. We will aim to recruit, retain and promote staff on the basis of competence and regardless of characteristics including those listed under the Equality Act 2010. These protected characteristics are; age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion and belief, sex and sexual orientation.

The OGA is an accredited Disability Confident Committed employer. We have also been awarded silver accreditation for the Gender Diversity Benchmark through Business in the Community, The Prince’s Responsible Business Network.  In addition, we are signed up to their Race at Work Charter and implement its five principles. As a further commitment to attracting, retaining and developing a diverse workforce we have signed up to the Axis Pledge.