Current vacancies

Licensing Coordinator

Job details

No. of posts: 1
Vacancy Reference Number: OGA 093
Grade 7
Salary: £83,050
Specialist allowance: N/A
Location: Aberdeen or London
Travel to other locations with UK? Yes
Regular travel between OGA offices
Appointment Type Permanent
Appointment Term Full time
Level of Security clearance Basic
Medical required? No

Unless otherwise stated consideration will be given to requests to work on a part time or job share basis. Flexible working hours can also be considered.

Application details

Closing date for applications: 25 Mar 2019

Brief overview of role

This is a significant role within the OGA, acting as the frontline first-point-of-contact for all external licensee interactions, and as key liaison between the Operations and Regulations Directorates on all licence cases. Reporting to the Head of Exploration & New Ventures, the Operations Licensing Coordinator plays a key role in leading OGA activities to deliver the UK’s programme of regular licensing rounds, ensuring work programme delivery through direct involvement with operators at a senior level, and managing licensing events and decisions (including extensions, waivers, continuations, relinquishments), including robust record-keeping, documentation and correspondence.

The successful applicant will have the opportunity to continue to evolve and drive the UKCS’s successful licensing regime, which has developed over many years, and is widely regarded as being best-in-class worldwide. The role will involve efficient and effective regulation with a challenging and high-profile workload, requiring the timely anticipation of future events and deadlines, and critical internal/external communications and provision of key advice to stewardship teams to guarantee work programme delivery and turnover of acreage to ensure that it is actively worked.

The position involves the management of licences to ensure timely activity, driving efficiency, and regulating effectively and robustly. The role offers a unique and privileged insight into licensing activities and work programme performance across the UKCS and the opportunity to directly influence and promote lessons-learned and best-practices across the entire E&P lifecycle. The role will provide internal functional direction to all Operations Directorate teams, enabling tier reviews, and exploration, development, production and decommissioning activities.

The candidate will have to demonstrate a broad range of experience across the licensing lifecycle and will be a credible liaison with senior leaders in industry.

It is expected the successful candidate will have significant experience in the oil and gas industry, with Geology/Geophysics/Earth Science as a core-discipline but with experience working with other subsurface, commercial and operational roles as part of multi-disciplinary teams.

Detailed job description and key responsibilities

  • Provide functional direction to the OGA Operations and Regulations teams with respect to all licensing issues and cases, and leverage geoscience expertise to ensure work programmes including seismic and well activity are delivered according to legal obligations.
  • Manage and supervise tasks and individuals within the licensing coordination team, and across other Operations and Regulations teams.
  • Provide clear guidance to, and communicate robustly and fairly with, Industry on licensing matters, acting as first point of call for operational licensee queries and licensing interactions, including regulatory requirements to support drilling and other offshore activities.
  • Track and manage licence events, including continuations, extensions, relinquishments (Initial, Second and Third Terms, plus intermediate milestones, long-stop dates, etc). Flag events to relevant operations and regulation teams and project-manage these cases through the licensing process. Ensure decisions are appropriate with respect to addressing subsurface uncertainty and risks, and that MER UK value is maximised.
  • Assist with the implementation and maintenance of new, automated IT tracking and alerts systems, making significant changes to workflows and capability to gain process efficiencies related to licence events, internal consultations and decisions, and communications.
  • Act as the guardian for fair, robust and consistent decision making at all licence events and for other licensee requests. Follow OGA internal decision-making process in accordance with the RACI/Decision Framework, manage the decision/consultation process, and keep clear and adequate records including through decision support packages and databases. Inform licensees of progress, actions and decisions in a timely manner, including issuing reminder and ‘minded-to’ letters. Ensure regulations and legal teams deliver appropriate advice, support and documentation.
  • Check work programme obligations and ensure compliance, monitor activities through stewardship teams and update/track through Energy Portal database. Track and record decisions.
  • Plan and execute high-profile licence round activities, including out-of-round applications, with the support of the exploration and area teams. Including,
    • Maintaining and updating application guidance, the marks scheme, and website.
    • Assistance in preparing press releases, award announcements and other external communications.
    • Compiling maps and updating databases.
    • Scheduling applicant interviews, clarification and construction of work programmes and schedules.
    • Creation of licences, data verification and assistance issuing licence documentation.
  • Provide Technical advice to all Area Teams to provide consistency of approach to Determining Fields, using geological and mapping criteria to delineate Field extents.
  • Review proposed Field Determinations from Area Team Geoscientists using subsurface expertise, QC geographic coordinates, identify Licences and Licensees who appear to be affected and communicate to all relevant Licensees.
  • Supervise other staff within the exploration team to manage and deliver the process for receiving, archiving and publishing relinquishment reports
  • Where required, chair and participate in Tier 2 and 3 stewardship meetings with Operators, and ensure actions identified are fully addressed.
  • Comment on UK Energy Portal submissions, including licence assignments and relinquishments.
  • Support Industry and other stakeholders through insights on best practice and recommendations on how to meet MER through improved licence management.
  • Ensuring regulatory excellence supporting industry to efficiently meet the requirements of the licence obligations
  • Supervise other staff within exploration and reporting teams in the preparation and utilisation of the UKCS stewardship data and PEARS database information to provide insights and benchmarking for licence data and work programme delivery.
  • Represent OGA at relevant conferences, forums and committees (e.g. PROSPEX, EAGE, OGUK, Task Force), plus regular contact with non-UK regulatory bodies.
  • Maintain close contact with all active licensees.
  • Support completion and implementation of the Exploration Strategy, stewardship expectations, etc.

Person specification

  • Competence 1: Making Effective Decisions - Effectiveness in this area is about being objective; using sound judgement, evidence and knowledge to provide accurate, expert and professional advice. For all staff, it means showing clarity of thought, setting priorities, analysing and using evidence to evaluate options before arriving at well-reasoned, justifiable decisions. At senior levels, leaders will be creating evidence based strategies, evaluating options, impacts, risks and solutions. They will aim to maximise return while minimising risk and balancing social, political, financial, economic and environmental considerations to provide sustainable outcomes.
  • Competence 2: Collaborating and Partnering - People skilled in this area create and maintain positive, professional and trusting working relationships with a wide range of people within and outside the OGA to help get business done. At all levels, it requires working collaboratively, sharing information and building supportive, responsive relationships with colleagues and stakeholders, whilst having the confidence to challenge assumptions. At senior levels, it’s about delivering business objectives through creating an inclusive environment, encouraging collaboration and building effective partnerships including relationships with senior leaders.
  • Competence 3: Seeing the Bigger Picture - Seeing the big picture is about having an in-depth understanding and knowledge of how your role fits with and supports organisational objectives and wider industry and public needs. For all staff, it is about focusing your contribution on the activities which will meet OGA goals and deliver the greatest value. At senior levels, it is about scanning the political context and taking account of wider impacts to develop long term implementation strategies that maximise opportunities to add value to industry and support economic, sustainable growth.
  • Competence 4: Delivering at Pace - Effectiveness in this area means focusing on delivering timely performance with energy and taking responsibility and accountability for quality outcomes. For all staff, it’s about working to agreed goals and activities and dealing with challenges in a responsive and constructive way. At senior levels, it is about building a performance culture to deliver outcomes with a firm focus on prioritisation and addressing performance issues resolutely, fairly and promptly. It is also about leaders providing the focus and energy to drive activities forward through others and encourage staff to perform effectively during challenging and changing times.

Specialist Skills, Qualifications, Experience, Licenses, Memberships or Language

Essential Desirable
• Degree qualified in Geology/Geophysics, or other related Earth Science discipline
• Ability to engender respect of senior industry figures to ensure licence assets are delivering maximum value to the UKCS
• Ruthless attention to detail with focus on deadlines and delivery
• Clear and effective communication (written and oral) including preparation of external and internal reports
• Positive and supportive attitude
• Project planning and organisation skills
• Ability to analyse data and translate into insights and knowledge
• Passion and enthusiasm for delivering change
• Experience of licence management within industry
• Experience of multiple operators, basins and regulatory regimes

Application Process and Further Information

Unfortunately you do not meet minimum nationality and educational requirements of this position.

Completed applications will only be accepted via the online application process below, however, if you do require the application form in a different format please contact us at quoting the recruitment reference number and job title.

You should provide examples in your covering letter that best demonstrate your skills and abilities against the competencies and specialist skills. The maximum word count against each competence example is 250 words. The information you provide will be assessed during the short listing stage and if you are invited to attend an interview, the indicated competence areas will discussed further.

When completing your application, you should use the STAR format (Situation, Task, Action and Result) methodology for each competence. All appointments are subject to successful completion of pre-employment checks

For further information please see the Information to Candidates pack (PDF)

Additional information on what you can expect as an Oil and Gas Authority employee

Apply online

Inclusion and Diversity statement

The OGA is committed to embedding equality and diversity into all our policies and processes. We will aim to recruit, retain and promote staff on the basis of competence and regardless of characteristics including those listed under the Equality Act 2010. These protected characteristics are; age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion and belief, sex and sexual orientation.

The OGA is an accredited Disability Confident Committed employer. We have also been awarded silver accreditation for the Gender Diversity Benchmark through Business in the Community, The Prince’s Responsible Business Network.  In addition, we are signed up to their Race at Work Charter and implement its five principles. As a further commitment to attracting, retaining and developing a diverse workforce we have signed up to the Axis Pledge.