Current vacancies

Licence Events Coordinator

Job details

No. of posts: 1
Vacancy Reference Number: OGA 047
Grade HEO
Salary: £37,672 plus benefits
Location: Aberdeen
Travel to other locations with UK? Yes
some limited travel within the UK
Appointment Type Permanent
Level of Security clearance Basic
Medical required? No

Unless otherwise stated consideration will be given to requests to work on a part time or job share basis. Flexible working hours can also be considered.

Application details

Closing date for applications: 16 Feb 2018

Brief overview of role

Based in Aberdeen and working within the Information Services team in the Corporate Directorate, the job holder will report to the Information and Samples Compliance Manager.

Following the commencement of provisions within the Energy Act 2016, Petroleum Licensees must prepare and have approved an information and samples plan (ISP), in connection with a licence event. One primary role of the Licence Event Coordinator is to coordinate all matters related to this process.

The job holder will play a role in a wider process to approve licence events. In doing so, the job holder will deal directly with petroleum licensees to ensure ISPs are received when required and are of an acceptable standard prior to approval.

The job holder will need to have excellent organisational skills with high attention to detail, particularly those which can be used to help the regulatory reporting of licence data within the UKCS.

The job holder will be expected to play a part in continuous improvement and being involved in other petrotechnical data management requirements (projects and services) of the OGA

Detailed job description and key responsibilities

  • Lead engagement with external licensee stakeholders for matters related to ISPs, including raising understanding of the process, troubleshooting, being involved in agreeing plans and their subsequent execution.
  • Help to arrange OGA forums and meetings attended by Information and Sample Coordinators and PON9 coordinators and others, and the future National Data Repository (NDR) advisory board.
  • Help identify and document system and workflow changes that will continuously improve the process of ISP submission and approval, to ensure a positive experience for internal and external stakeholders.
  • Monitor and record each ‘licence event case’ in the licence management system and other tracking systems and be able to provide reports of activity to OGA managers.
  • Gain an understanding of the role information and samples play in helping the OGA achieve its principle objective (Maximising Economic Recovery) and help the OGA in the implementation of its Information Management Strategy.

Person specification

  • Competence 1: Delivering at pace - • Able to prioritise, anticipate problems and opportunities and work to tight deadlines
  • Competence 2: Building Capability for All - • An ability to understand your own process steps, how they have to work in unison with other OGA and industry processes and have the competence to bring about change in order to continuously improve
  • Competence 3: Leading and Communicating - • The ability to work collaboratively as part of a team
  • Competence 4: Managing a Quality Service - • Take ownership of the ISP process and lead the delivery of the service of receiving and approving ISPs, which in turn provides a positive experience for licensees. Be self-motivated in this respect.

Specialist Skills, Qualifications, Experience, Licenses, Memberships or Language

Essential Desirable
• Track record in stakeholder engagement

• An understanding of data quality, and data architecture principles in a business or governmental context

• Excellent communication skills

• Good reporting and analytical skills
• Knowledge of physical and digital data management practices (e.g.. reporting of well, seismic and other licence related data)

• Change management capability

• Understanding of data governance principles

• Good understanding of service management and project management principles

• A knowledge of the regulatory background in the UK with a particular focus on the licensing regime

• Accurate minute taking

Application Process and Further Information

Unfortunately you do not meet minimum nationality and educational requirements of this position.

Completed applications will only be accepted via the online application process below, however, if you do require the application form in a different format please contact us at quoting the recruitment reference number and job title.

You should provide examples in your covering letter that best demonstrate your skills and abilities against the competencies and specialist skills. The maximum word count against each competence example is 250 words. The information you provide will be assessed during the short listing stage and if you are invited to attend an interview, the indicated competence areas will discussed further.

When completing your application, you should use the STAR format (Situation, Task, Action and Result) methodology for each competence. All appointments are subject to successful completion of pre-employment checks

For further information please see the Information to Candidates pack (PDF)

Additional information on what you can expect as an Oil and Gas Authority employee

Apply online

Equality and diversity statement

The OGA is committed to embedding equality and diversity into all our policies and processes. We will aim to recruit, retain and promote staff on the basis of competence and regardless of characteristics including those listed under the Equality Act 2010. These protected characteristics are; age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion and belief, sex and sexual orientation