Current vacancies

Finance Systems Administrator

Job details

No. of posts: 1
Vacancy Reference Number: OGA016
Grade HEO
Salary range: up to £32,500 per annum, plus benefits
Location: London
Travel to other locations with UK? Yes
Appointment Type Permanent
Appointment Term Jobshare
Level of Security clearance Basic
Medical required? No

Unless otherwise stated consideration will be given to requests to work on a part time or job share basis. Flexible working hours can also be considered.

Application details

Closing date for applications: 29 Jun 2017

Brief overview of role

The Finance Systems Administrator is responsible for the overall administration of the financial management system and providing support to the finance and procurement teams as required.

We actively encourage candidates seeking part time or job share arrangements to apply for this role.

Detailed job description and key responsibilities

The key responsibilities of the Finance Systems Administrator include:

  • Creating and logging new supplier and debtor IDs and account codes;
  • Creating and logging new user accounts including setting up security profiles;
  • Responsible for systems administration such as closure of month end and rolling ledgers;
  • Providing support to users and acting as interface with systems support provider including maintaining a log of service requests;
  • Importing and integrating financial information into the system e.g. monthly budget revisions, payroll integrations;
  • Acting as finance contact for any upgrades or patches including testing including working with IT to ensure change management process are observed;
  • Create new report templates as required by users;
  • Develop, co-ordinate and maintain user and procedure manuals;
  • Liaise with IT to ensure backups are undertaken and business continuity issues are captured;
  • Process financial transactions as required including making payments, receipting income (subject to suitable segregation of duties with other roles)
  • Train system users both within and outside the Finance Department;
  • Provide administrative and systems support for procurement and finance;
  • Management of delegated authority register and authorised signatories;
  • Lead on document management for the finance, procurement & corporate services sections;
  • Work with IT as necessary to ensure the integration of all systems interfacing with the finance system work as anticipated e.g. banking services, HR system (including ensuring users have logins and equipment required);
  • Ensure the organisation complies with the public sector transparency

Person specification

  • Competence 1: Leading & Communicating - The successful candidate will communicate using appropriate styles, methods and timings, including digital channels to maximise understanding and impact.
  • Competence 2: Seeing the bigger picture - The successful candidate should be alert to emerging issues and trends which might impact or benefit own and teams work. Seek to understand how the services, activities and strategies in the area work together to create value for the customer / end user.
  • Competence 3: Making effective decisions - The successful candidate should use sound judgement, evidence and knowledge to arrive at accurate, expert and professional decisions and a drive. Being careful and insightful about the use and protection of government and public information to ensure it is handled securely and with care.
  • Competence 4: Delivering at Pace - The successful candidate should show a positive approach in keeping their own and the teams efforts focused on the goals that matter.

Specialist Skills, Qualifications, Experience, Licenses, Memberships or Language

Essential Desirable
• Experience of working within small/medium enterprises/organisations
• Experience of working in a small finance team
• Strong Analytical skills.
• Effective communicator.
• Experience of systems administration.
• Able to develop specialist reports.
• Document management.
• Work closely with IT to provide an effective service to the end user.
• Highly Proficient in the use of Microsoft Excel, Access, PowerPoint and Word
• A passion for rigorous data analysis and data integrity.
• Experience of working within the Public Sector.
• Understanding and/or experience of the oil and gas industry.
• Train system users both within and outside the finance department.
• Experience of developing procedures and issuing manuals.

Application Process and Further Information

Unfortunately you do not meet minimum nationality and educational requirements of this position.

To apply please send a covering letter and CV quoting the recruitment reference number and job title to

You should provide examples in your covering letter that best demonstrate your skills and abilities against the competencies and specialist skills. The maximum word count against each competence example is 250 words. The information you provide will be assessed during the short listing stage and if you are invited to attend an interview, the indicated competence areas will discussed further.

When completing your application, you should use the STAR format (Situation, Task, Action and Result) methodology for each competence. All appointments are subject to successful completion of pre-employment checks

For further information please see the Information to Candidates pack (PDF)

Additional information on what you can expect as an Oil and Gas Authority employee

Equality and diversity statement

The OGA is committed to embedding equality and diversity into all our policies and processes. We will aim to recruit, retain and promote staff on the basis of competence and regardless of characteristics including those listed under the Equality Act 2010. These protected characteristics are; age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion and belief, sex and sexual orientation