Current vacancies

Compliance Manager

Job details

No. of posts: 1
Vacancy Reference Number: OGA 009
Grade Grade 7
Salary range: £54,000
Location: Aberdeen
Travel to other locations with UK? Yes
Occasional travel within the UK
Appointment Type Permanent
Appointment Term Full time
Level of Security clearance Basic
Medical required? No

Unless otherwise stated consideration will be given to requests to work on a part time or job share basis. Flexible working hours can also be considered.

Application details

Closing date for applications: 04 Jun 2017

Brief overview of role

The OGA Compliance Manager will be accountable for establishing compliance systems to implement the obligations of the OGA and licensees and other relevant parties in relation to information and samples requirements that are detailed in the Energy Act 2016. These obligations relate to the requirement for licensees to retain and report information and samples and other data to the OGA in relation to certain license or other events. The post holder will be required to establish compliance systems, processes, procedures and controls.

The role involves dealing with external stakeholders such as licensees and other relevant parties on a regular basis in a fair open and transparent manner, and if required initiating enforcement action. One of the key challenges of the role is dealing with multiple demanding priorities within a short timeframe for completion. Therefore, the post holder must be highly organised with a passion for exacting attention to detail.

Detailed job description and key responsibilities

  • Reporting to the Chief Information Officer (CIO) this role is accountable for the development, introduction and monitoring of compliance systems (including supporting IT systems) relating to information and samples.
  • The post holder will be accountable for the development, execution and assurance of and reporting of compliance activities relating to information and samples.
  • Take ownership of any system implementations required for compliance monitoring from define through to go live, mapping both internal and external business workflow requirements, including integration with third parties applications.
  • Promote proposed and implemented processes and systems to key stakeholders (internal \ external) ensuring effective management of change.
  • To build and maintain positive relationships with industry wide Information and Sample Co-ordinators (ISC’s) and other key stakeholders.
  • To manage and approve all information audits associated with licence events.
  • To manage the register of information and samples coordinators – a statutory function defined in the Energy Act 2016.
  • Manage the information and samples plan workflow, including the receipt, checking and OGA approval of information and samples plans.
  • Where required generate information and samples plans on behalf of licensees or other relevant parties and arrange, if required, for the storage of such information and samples within data repositories or storage facilities.
  • Liaise with the OGA Document and Records Manager over the storage of physical material in archive.
  • Liaise with the Head of Technical Data and Licensing and Legal over data management issues including qualifying license events.
  • Work with the Licensing and Legal Directorate on matters relating to and required enforcement action, including sanctions.
  • Promote information and samples stewardship in industry and within the OGA, including arranging events to raise awareness of information and samples stewardship obligations.
  • Develop compliance scorecards for licensees and other relevant parties and other reporting tools that allow for the effective reporting of compliance status and problems.
  • Chair compliance meetings with licensees and other relevant parties, giving feedback on compliance status and any remedial actions or plans.
  • Together with the Document and records Manager ensure that compliance of material from external meetings is maintained and stored effectively using CRM tools as required.

Person specification

  • Competence 1: Delivering at Pace - Ability to work at pace drawing on the skills of a diverse team.
  • Competence 2: Managing a Quality Service - High attention to detail with extremely systematic approach to work; and high standards of integrity, impartiality, honesty.
  • Competence 3: Leading and Communicating - Diplomatic with excellent influencing skills; be a committed team-player in an environment where priorities and goals can quickly change and evolve; and have exceptional interpersonal skills, enabling constructive engagement at all levels.
  • Competence 4: Collaborating and Partnering - The ability to develop strong working relationships across a wide range of stakeholders both internally and externally to ensure outcomes are achieved.

Specialist Skills, Qualifications, Experience, Licenses, Memberships or Language

Essential Desirable
• Educated to degree level in an IT or Data Management related subject.
• Experience of audit, corporate governance functions and reporting.
• Knowledge offshore license regime, UK data compliance regime, geoscience data, data governance.
• Knowledge of a wide range of petroleum related data – e.g. pipelines and infrastructure and general business data.

Application Process and Further Information

Unfortunately you do not meet minimum nationality and educational requirements of this position.

To apply please send a covering letter and CV quoting the recruitment reference number and job title to OGArecruitment@ogauthority.co.uk

You should provide examples in your covering letter that best demonstrate your skills and abilities against the competencies and specialist skills. The maximum word count against each competence example is 250 words. The information you provide will be assessed during the short listing stage and if you are invited to attend an interview, the indicated competence areas will discussed further.

When completing your application, you should use the STAR format (Situation, Task, Action and Result) methodology for each competence. All appointments are subject to successful completion of pre-employment checks

For further information please see the Information to Candidates pack (PDF)

Additional information on what you can expect as an Oil and Gas Authority employee

Equality and diversity statement

The OGA is committed to embedding equality and diversity into all our policies and processes. We will aim to recruit, retain and promote staff on the basis of competence and regardless of characteristics including those listed under the Equality Act 2010. These protected characteristics are; age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion and belief, sex and sexual orientation