Accounts Receivable (Collections)
|No. of posts:||1|
|Vacancy Reference Number:||OGA 106|
|Travel to other locations with UK?||No|
|Appointment Term||Part time|
|Level of Security clearance||BPSS|
Unless otherwise stated consideration will be given to requests to work on a part time or job share basis. Flexible working hours can also be considered.
|Closing date for applications:||21 Jun 2019|
Brief overview of role
- The role of Accounts Receivable (Collections) reports directly to the Financial Accountant. This role is the main point of contact for managing the sales ledger, ensuring that all invoices are issued in a timely manner, managing revenue collections and pursuing outstanding monies in accordance with policies and procedures, including calculating interest on outstanding monies when required. This role is available for part-time working.
Detailed job description and key responsibilities
- The issuing of detailed invoices to licensee-companies for payment to HM Treasury (via OGA) of annual licence rental fees and handling queries or requests for further information in relation to these.
- The administration of and issuing invoices and handling queries or requests for further information
- Ensuring and recording timely collection of all invoices.
- Ensuring recovery and debt collection for all outstanding receipts.
- Reviewing the ‘Energy Portal’ database to ensure that all application fees for prospective new licensing (both offshore and onshore) have been paid; and recording payments of annual licence rental fees for newly-issued licences in the finance system.
- Checking that all application fees relating to consents application work (including Field Development Plans) are properly invoiced and recorded in the finance system on a timely basis.
- Making refund payments, when required.
- Preparing monthly reports for management to ensure that all income is being properly recognised and invoiced.
- Assist in gathering information and the calculation of the Annual Levy / Fees setting process.
- Ensuring revenue collection processes and procedures are in place and updated on a regular basis.
- Completing monthly and annual cash management forecasts for the BEIS finance team.
- Assisting the finance team with the interim and year-end exercises, including the provision of information for inclusion in the annual OGA Trust Statement and Company publications.
- Assisting the National Audit Office (NAO) in their interim and year-end audit review of transactions and responding to queries.
- Monitoring the OGA accounts receivable and levy enquiries mailboxes and dealing with enquiries in a timely manner.
- Any other ad hoc tasks as required from time to time.
- Provide cover for other finance team members, as necessary.
- Competence 1: Delivering value for money. • Work confidently with financial data. • Recommend actions to achieve value for money and efficiency. • Cultivate and encourage an awareness of cost, using clear simple examples of benefits and how to measure outcomes. • Follow appropriate financial procedures to monitor contracts to ensure deliverables are achieved
- Competence 2: Making effective decisions. • Make decisions when they are needed, even if they prove difficult or unpopular. Identify a range of relevant and credible information sources and recognise the need to collect new data when necessary from internal and external sources. • Explore different options outlining costs, benefits, risks and potential responses to each.• Invite challenge and where appropriate involve others in decision making to help build engagement and present robust recommendations. • Recognises when matters need to be escalated to management to ensure they are actioned effectively.
- Competence 3: Leading and communicating. • Take opportunities to regularly communicate and interact with staff, helping to clarify goals and activities and the links between these and Oil and Gas Authority’s strategy. • Recognise, respect and reward the contribution and achievements of others. • Communicate in a succinct, engaging manner and stand ground when needed. • Communicate using appropriate styles, methods and timing, including digital channels, to maximise understanding and impact.
- Competence 4: Managing a Quality Service • Promote a culture that tackles fraud and deception, keeping others informed of outcomes. • Develop, implement, maintain and review systems and service standards to provide quality, efficiency and value for money. • Work with team to set priorities, goals, objectives and timescales.
Specialist Skills, Qualifications, Experience, Licenses, Memberships or Language
|• GCSE in Maths, or equivalent.
• Experience to a moderate level in Microsoft Excel and have a good working knowledge of other Microsoft Office applications.
• Experience of working with financial management systems
• Self-motivated and able to use initiative.
• Excellent mathematical ability and analytical skills.
• Attention to detail.
• High level of written and verbal communication skills.
|• Experience of working in finance within public sector.|
Application Process and Further Information
Unfortunately you do not meet minimum nationality and educational requirements of this position.
Completed applications will only be accepted via the online application process below, however, if you do require the application form in a different format please contact us at OGArecruitment@ogauthority.co.uk quoting the recruitment reference number and job title.
You should provide examples in your covering letter that best demonstrate your skills and abilities against the competencies and specialist skills. The maximum word count against each competence example is 250 words. The information you provide will be assessed during the short listing stage and if you are invited to attend an interview, the indicated competence areas will discussed further.
When completing your application, you should use the STAR format (Situation, Task, Action and Result) methodology for each competence. All appointments are subject to successful completion of pre-employment checksApply online
Inclusion and Diversity statement
The OGA is committed to embedding equality and diversity into all our policies and processes. We will aim to recruit, retain and promote staff on the basis of competence and regardless of characteristics including those listed under the Equality Act 2010. These protected characteristics are; age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion and belief, sex and sexual orientation.
The OGA is an accredited Disability Confident Committed employer. We have also been awarded silver accreditation for the Gender Diversity Benchmark through Business in the Community, The Prince’s Responsible Business Network. In addition, we are signed up to their Race at Work Charter and implement its five principles.